Carl T. Holscher fights for the customers.

Tag: IT Page 3 of 4

Herding USB Keys

I’ve worked in tech support for nearly a decade and I’ve collect a number of USB keys. They range in size from a hearty 32GB to a miniscule 128MB. They’re all useful and all have their place.

The challenge becomes how to tell them apart at a glance and know what they work in.

I’ve come up with two methods to ease the madness.

First, label the physical devices. Use a sharpie for a permanent name or size. If you tend to reuse them, put a piece of scotch tape on it and use that as a label.

The USB Keys from top down are:
GParted on 512MB drive.
Windows XP installer on 2GB drive.
Windows Easy Transfer on 128MB drive.
YUMI created collection of bootable software on 2GB drive.
Windows 7 install on 4GB drive.

Second, I name each drive with the amount of storage and what platform is works on.

Some drives, I have formatted for the Mac only since that’s all I use them on. Some I have formatted as FAT32 which works in everything. While others I’ve experimented with ExFAT which allows for cross compatibility (Mac to Windows) and larger than 4GB file sizes (like NTFS) but isn’t natively supported in Windows XP.

These are the little tricks I use to keep my collection of USB keys a little more sanely. I hope it helps you too if you have the same problem. If there is interest in the geeky IT setup I’ve crafted for myself over the years I’ll share more of it. Even if there isn’t I may do so anyway.

Let me know if you’ve enjoyed this post. Leave a comment or find me on Twitter.

Hey, IT Guy

One Stop Answer Shop

There is an expectation that your IT guy at work is your one stop shop for any technical question you have.

  • I want to buy a new computer. What should I get?
  • Mac or PC? Which is better?
  • Can you look at my personal laptop if I bring it in for you?
  • I bought my new computer and I’m having this problem…

No, I cannot and will not work on your personal computer. I do not care how much you use it for work. I do not care how many hours you spend working on it at home. I don’t care if another tech did it for someone else you know. I am not doing it for you. I do not work on personal equipment. I especially don’t work on personal equipment outside of my normal work hours. If you’re working so many hours on your personal equipment then you need to talk to your manager about getting you a laptop.

No Means No
I am not trying to be mean. I am not singling you out. The simple truth is I could lose my job and you’re not going to pay my salary after I get fired so do not expect me to make you an exception. Rules are in place for a reason. Computers are complicated enough when they start with a standard setup. To work on a personal computer introduces thousands of variables to the equation.

  • Mac or PC?
  • What operating system?
  • 32-bit or 64-bit?
  • Is it up to date?
  • Is there antivirus installed and updated?
  • Is there malware?
  • Is there a strange configuration to account for a certain home environment?

Pandora’s Box

This is only the surface of the potential problems which can arise from working on a personal computer. The computer could be incapable of performing the desired function. Insufficient memory, hard drive space or incorrect version of an operating system can all be responsible for an application not working properly. There are thousand of applications in the world and some of them don’t work properly together and never will but those incompatibilities are not always known and are stumbled across by accident.

Lack of Responsibility

One of the biggest issues with working on personal equipment is the seemingly limitless amount of he worked on it and now it’s acting up issue. It could be days, weeks or even months since I worked on a computer. It could be something as simple as installing new memory, adding a printer, or installing a new application. It could also be something as invasive as malware removal, upgrading to a new version of Windows or data backup and migration. It doesn’t matter the scope of the work done or the time frame. There is no statute of limitations on “The IT guy worked on it and now it’s doing…” No matter what I did or how long ago, all future problems will somehow be my fault. All future issues will stem from whatever I did last time I touched that computer.

Next time you ask your IT guy at work to work on your personal computer, don’t pressure him. Don’t keep asking and expect to break him down. He won’t give in. In most cases, he can’t and will tell you so.

Finding Motivation

In thankless jobs like IT Support, it helps my motivation if I have something to strive for. I want a goal to look back on and feel I’ve accomplished something.

The problem with my chosen career is when I do a great job, there is nothing to show for it. When I work hard, solve problems and delight customers, I have nothing to show for it. ((Save a pile of Thank You emails.))

I have no product at the end of the day I’ve produced with my own hands. I have no sales figure I’ve hit and I’ve not made the company any money. ((In fact, IT Support is considered as a necessary evil because we don’t generate any money for the company.))

I’ve said for years my ideal day is when I come to work and sit at my desk and do nothing for 8 hours then go home. That means all the systems are working perfectly and all of our customers have completely working computers.

In the seven years I’ve done this, it hasn’t happened yet.

Because of this, it helps to have something to strive towards so I can look back at the end of a long day where I feel I accomplished nothing and say at least I did ____.

In this case, it’s the number of tickets closed.

Each morning every technician in the company receives a report of closed tickets across the company. We receive a daily closed ticket breakdown over the past two weeks. This is interesting and helps me realize why I’m so tired some days ((18 tickets! No wonder I was so sleepy by 5:30.))

But the real genius in the report comes on the following page. This page provides a leaderboard of technicians across the entire company sorted by average tickets closed per day.

This is where I draw my motivation.

Everyday, I strive to stay in the top 10 of the company. I’ve been as high as number 4 with the CSA ((Help Desk)) technicians way ahead of my with double-digit closes per day.

As it stands, I usually come in at between 6 and 7 tickets per day. This is where I draw my motivation from. I want to be at the top of that list every single morning when it comes out. I want to rank higher than every technician in my building. I want to outrank every technician in the field.

I want to be at the top of that list.

This list motivates me to get up and try to complete one more ticket per day. It causes me to work harder when all I want to do is sit at my desk.

The list pushes me forwards and provides some context for my day. This is the most important thing for me, as a technician with no clear measurement of what I spend my days doing.

This list brings meaning and a sense of accomplishment to my 45 hour work week.

In this age of knowledge workers, we no longer make products in a factory, nor do we sell a thousand products. What pushes you to work harder in your job? Have you found your own leader board to keep you working harder?

Blind Choice

I’ve read a couple of stories this week about people choosing their own devices in the office. This was true at the media company where I used to work. Even within our small IT department we had 1 Palm Pre, 1 iPhone, 2 Androids and two “dumb” phones.

The rest of the company was a mix of Blackberries, Androids, iPhones and the occasional Palm or two. I think there was even a Window Phone I saw once or twice.

I take issue with the claim that people buy their own devices because they chose it and it is what they want to use. People who are not tech savvy ask their tech savvy friends, co-workers, spouses, family members. They don’t do much choose what is best for them but what is recommended to them by a person they trust who is good with computers.

For a little background I’ve worked in ground-level IT since 2004. I’ve worked as a Desktop Support Technician ((That guy who shows up at your desk when you call the Help Desk.)) and Help Desk Technician ((Those people you love to scream at when something break.))

Lately, as policies become more lax and there is a better variety of smartphones on the market ((Remember when there was no Android or iPhone?)) people have gravitated towards a variety of devices which I can sum up as this.

  1. iPhone. Because they’re on AT&T already, or Verizon and want one because everyone has them and they’re easy to use.
  2. Android. Because they’re on T-Mobile or Sprint or don’t want to spend the money on an iPhone and associated contract.

The iPhone people are usually set once we setup their corporate email for them. They have few questions overall.

The Android people… look out! They’ll be waiting for you. The biggest frustration in trying to help with Android phones is trying to find which version of Android they actually have.

What dessert powers your phone?

After that, the next step is looking at the device, who made it, and which candy coating they slapped atop Google’s stock Android interface.

I used a Motorola Droid for over a year and was very comfortable with Android. I had a Google Experience phone which was code for “Stock Android phone.” There was no glossy, clunky UI over it.

The Android phones in the wild today could be running Android 1.5, 1.6, 2.0, 2.1, 2.2, 2.3, or 3.0 and have HTC Sense, Motorola Blur, Touchwiz, or Timescape UIs running on top of that.

Now we’re at two layers of confusion for the user.

As an exercise, try walking someone through adding a Gmail account to their shiny new Android device over the phone. They’re at the store, or at home or ((My personal favorite)) about to board an airplane and they need help.

Maybe this will help you.

Android is a wonderful OS and has a lot of power and potential and offered a low-cost alternative to Apple and a freed a lot of people from Blackberries.

However, trying to support them in a business setting can be very time-consuming and frustrating for all involved.

The phone’s owner expect the IT staff to be experts on their phone. Having to learn the basics of navigation and naming on the user’s phone slows down the support process. ((Count the number of ways to get access to “Corporate Email” there are on Android phones.))

Normal people do not make technology purchases without consulting the trusted source. Whether it be their spouse, family member, IT Guy at work or ((God help them!)) the salesperson at the store, they will ask someone for advice. In many cases, they’ll follow that advice blindly.

They don’t know what they want. They’re not sure how to figure out what they want. They’ll follow the advice of the trusted source or sales rep and hope for the best.

Tech Tip: Smartphone Flash Light

I have one of the few jobs that requires polos, slacks, dress shoes and for me to crawl around on the floor under desks.

I work in IT and when I’m under those desks I am usually tracing wires through the baffling knot they’ve become. Often times, I am trying to figure out if and where a network or phone cable is plugged into the wall. The real challenge is trying to read port numbers off those ports as they are usually behind desks, heavy filing cabinets and other immovable objects.

I have a quick and easy way to get that information without a fork lift. All it requires is a modern smart phone with a flash and a camera.

On my iPhone, I have an app called Flash-Light. For Android, I recommend, MotoTorch LED. All it does is turn the camera’s flash on and keeps it on. Turning my smart phone into a flash light guarantees I will always have it with me.

But what if you can see the port but not read it?

That’s where Camera+ comes in. The camera app has an option to keep the flash on before you snap a photo. ((Sorry, I don’t have a good Android equivalent.))

Simply turn the flash on, snake the phone close enough to the port you need a snap a series of blind photos. At least one of them will have a clear enough picture of what you need to complete your work.

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